Your ultimate guide to using Zoom ... the rookie program for communicating with co-workers, family and friends

Your ultimate guide to using Zoom ... the rookie program for communicating with co-workers, family and friends


Your ultimate guide to using Zoom
Your ultimate guide to using Zoom

Zoom is exclusively designed for hosting seminars, tutorials, online training and virtual meetings, and this program is easy to use and suitable for conferences and video meetings,It also provides you with a full line of services, simple online meetings and group messaging, all in one cloud platform. Zoom is useful for small and medium businesses, educational institutions, health care institutions, and others.

You can use the Zoom app to host and broadcast online meetings that can have up to 100 interactive video participants and 10,000 attendees.

What are the features of the Zoom app?

What are the features of the Zoom app
What are the features of the Zoom app
  • The application is available for free; You can use the application for free, but in a limited manner and there are some additional features when getting the paid version. 
  • Flexibility in use; You can run the application on phones, tablets and computers or even within the browser and works on all systems.
  • Connectivity: You don't need to have very fast internet access to communicate with friends as you can use the Zoom app no ​​matter your internet speed. 
  • Quality: The app is characterized by sound quality and you can hear the participants' voices clearly.
  • Various communication rooms: There are rooms for audio communication and others for video meetings. 
  • The number: can host up to 100 participants per session.
  • Recording of meetings: You can record meetings for attending later and stored on the computer either in audio format only, or you can record the whole meeting as a video.
  • Correspondence: You can send files, information and resources to the rest of the participants during the meeting, and you can send messages to everyone or to a specific person.
  • Screen sharing: is one of the necessary tools during meetings, especially if the goal of the meeting is educational or training where you can share the screen with the rest of the users and communicate your ideas clearly.
  • White board: You can share a completely white screen with the rest of the users and the goal is to explain certain concepts in a simple way or clarify an issue and this tool is necessary during the explanation of lessons and educational lectures.
  • Scheduling: You can schedule future meetings on the Zoom app and send reminders to participants in advance. 
  • Mute: You can leave the meeting, stop the video call, or mute the audio for a specific need without the need to end the call.

What are best practices while using the Zoom app?

What are best practices while using the Zoom app
What are best practices while using the Zoom app

Create periodic meetings

For weekly meetings, monthly check-ins, and other regularly scheduled calls, Zoom allows you to create a regular meeting. This setting offers two benefits to the user:
  1. It allows you to lock all the call settings you want once and in the same place every time the meeting takes place. 
  2. Periodic calls use the same meeting URL each time, so you'll never have to send a new attendee address.
Even if you hold meetings with the same group regularly but not according to a regular schedule, you can choose an option called "No fixed time",this allows you to use the same settings and meeting ID (ID) over and over again with the same group regardless of when they meet with them. This option is popular with educational groups that use the Zoom in Learning application as a virtual classroom.

What are best practices while using the Zoom app
What are best practices while using the Zoom app
There is something to consider for any regular meeting, as you cannot schedule the meeting with your personal meeting ID (called PMI) and all recurring meeting IDs expire after one year, so you will have to create a new ID every year.


Record the call as a video

Zoom allows you to record online conference calls as videos and it is a useful feature to share meeting proceedings with people who have missed it or to review what has been said, when recording you must choose whether you want local or cloud storage,Local storage means that storage will be done locally on your computer or any other storage unit you use, while the cloud, i.e. on a Cloud account designated for members only, Zoom stores the video for you in its cloud storage,There are different account types that offer different amounts of storage as needed.

When recording a video from a group call, we have a big difference in the final quality of the video, so that the recording corresponds to some advanced settings, for example when the call is in the broadcast mode where the host appears only on the screen, then you can restrict the recording of audio and video to the host.

Requirements for recording videos You need Zoom on the following platforms macOS, Windows or Linux, if the recording option is not available. Check your settings on the application website within the My Meeting settings or ask your account administrator to enable it,It is also necessary if you want to record video or audio informing the participants before doing so.

Share screen and view comments and clarifications directly

Share screen and view comments and clarifications directly
Share screen and view comments and clarifications directly
This feature allows screen sharing for the call host as he can display anything on his screen to anyone else on the call,The annotations tool allows all meeting participants to draw and define everything that appears on the screen which can be very useful when discussing visual materials like forms, graphic designs, etc.
To add an annotation while viewing someone else's common screen, select the "View" option from the top of the Zoom application window, then choose "Annotate". A toolbar appears with all comment options including text, graphics, stocks, and more.

The presenter can use the "save" button from the toolbar to take a complete picture with annotations in the form of a screenshot, you can also as a presenter to disable annotations to the participants completely.

Collect information from those present

In addition to obtaining an attendance sheet, you can also collect information from attendees at the meeting about themselves before joining the meeting call and you may want to ask attendees to provide their full name or identification with the company name,To collect this information you first need to request registration, which is an option on the My Meetings tab of the Zoom web app, then you can set up a registration form and attendees must fill out this form before they can join the meeting.
For the registration form, Zoom provides basic fields such as name and contact information, and you can also add new questions or fields by going to the tab called Custom Questions.

You can always pause the video

If video is not necessary during a meeting, turning it off can help increase call clarity This special setting allows you to turn off the video when entering and calling the conference or meeting and you can play it later at any time which is another useful way to reduce sudden interruptions,You can access the video settings directly while connected by clicking the arrow next to the camera.

Meeting reminder feature

Meeting reminder feature
Meeting reminder feature
This feature is very useful because during the day we are busy with a lot of things and it does not occur to us to check the time, pay attention to the meeting time,Calendar reminders on the phone are often ignored and some of them are so annoying that no one wants to use them so a feature of meeting reminders has been set up within the Zoom app on a mobile phone,Zoom improves collaboration between team members, remote workers, and participants so they can join the meeting simply from their mobile devices or browsers.




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